Based on the EU General Data Protection Regulation (2016/679) and the requirements of related laws and other regulations. Updated 21 October 2022.
Kansan Sivistystyön Liitto KSL ry, KSL Study Centre
Lintulahdenkatu 10, Floor 4, 00500 Helsinki
tel. 040 197 4209 (Monday to Friday, 10 AM to 2 PM)
Name of the register
Education, event, study circle, newsletter and publication ordering register of KSL
Contact person in matters concerning the register
Tuula Kumpumäki, general secretary, rector
Lintulahdenkatu 10, Floor 4, 00500 Helsinki
tel. 050 3239 143
Purpose of personal data processing and grounds for providing the data
The purpose of collecting personal data in the register is to organise the educational and event activities of Kansan Sivistystyön Liitto KSL ry and KSL Study Centre (hereinafter referred to as “KSL”) and to respond to orders for material as well as related development work, communication and financial management. Personal data can be processed for profiling purposes in the targeting of marketing and communications according to a person’s preferences.
The provision of personal information is based on the law (Act on Liberal Adult Education 632/1998) or on the person’s consent or agreement.
Personal data to be processed
Information is only collected from individuals inasmuch as KSL needs it to organise its operations and services. The information collected is information related to registration, orders and the completion of courses: mainly the person’s first and last name, postal address, telephone number, e-mail address and any special needs (e.g. diet), invoicing information and information related to payments and debt collection. Study and degree information is also collected in the register from those enrolled in vocational training.
Regular sources of information
The register is based on the information provided by the persons themselves (KSL education and event registrations, subscription to the newsletter, subscription to publications, website maintenance) and cooperation agreements (collaboratively organised education, custom training). Participant information is collected separately for each event.
Register protection principles and storage
Personal data is mainly stored in various electronic systems/cloud services (Microsoft Office 365, Primus, Webropol, EmCe). The information stored in our register is protected using the latest information security technology. Access to electronic systems is protected with personal usernames and passwords. Register data is only processed by those employees whose job description includes this. The prerequisite for the right of use is an employment relationship or internship contract with KSL, and its scope depends on the person’s role in the organisation.
The register data of the education organised in cooperation is stored in KSL’s electronic education management system (KSL-koti) which operates on a server of HCI Productions Oy.
The register information of the newsletter subscribers is stored on the servers of Liana Technologies Oy as the service provider.
The manual material is kept in a locked space.
The storage of the register data and the storage periods are based on the legislation governing KSL’s operations. Data on students and customers who order materials is deleted annually. The personal data of newsletter subscribers is kept for the duration of the subscription. Every newsletter has an “Unsubscribe from the newsletter” link.
Regular transfers of data and transfers outside the EU or EEA
Personal data will not be disclosed to any outside parties. On the servers of the electronic systems, the data is stored in the EU and is not transferred outside the EU or the EEA. Each service provider is responsible for the guarding, monitoring and encryption of the servers. The data systems are updated regularly.
Right of inspection and correction and other rights related to the processing of personal data
Registered persons have the right to check what information concerning them has been stored in the register and to demand the correction of any incorrect information in the register. The inspection or correction request must be made in writing to or KSL-opintokeskus, Lintulahdenkatu 10, 00550 Helsinki. The data will only be disclosed to the registered persons themselves. Before the data is disclosed, the data subject must prove their identity with an approved photo ID.
Those registered have the right to prohibit the use of their data and the right to request the deletion of their data to the extent that the law does not require its retention.